5 Ways a PDF Software Can Help Small Businesses

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5 Ways a PDF Software Can Help Small Businesses

Running a small business successfully in today’s highly competitive business environment isn’t an easy endeavor at all. There are many challenges and obstacles on the path to becoming your own boss and achieving financial freedom.

Even the brightest idea can fail because of an inadequate execution. You’ll often hear advice derived from big and vague concepts. What often stays overlooked are day-to-day struggles of keeping expenses in check and saving enough time for tasks that affect your bottom-line the most.

In reality, setting up and implementing the strategy for staying productive in the office no matter the workload is the key to steady progress of your company. Small business owners often find themselves overwhelmed with highly repetitive and time-consuming office tasks. It shouldn’t come as a surprise that professionals spend most of their working hours dealing with bunch of documents.

Make PDFs Work for You

5 Ways a PDF Software Can Help Small Businesses

Credit – https://www.investintech.com/prod_options.htm

Adopting digital workflows nowadays is easier than ever. Why invest in office space when you can have bytes of computer storage and backup drives for a fraction of the price? Why spend on office supplies and machines when you can take advantage of versatile digital formats and software? Reaping the benefits of a nearly paperless office can make a difference between prosperity and failure in almost any industry.

In other words, the circulation of a physical, paper document within or between enterprises, copying, scanning, manual retyping and physical archiving is painfully slow and cumbersome. That’s why every new entrepreneur should aim to make the most out of the available digital tools and implement them into their productivity toolbox long before desks become blanketed with paper.

Portable Document Format a.k.a. PDF stood the test of time and has proven itself as an industry standard for easy sharing, smooth collaborating, and efficient document archiving. One of the most important and useful tools you can have in your arsenal is a professional PDF software that can help you manage your digital files in an inexpensive and swift manner. One such tool is Able2Extract Professional 12 and in the remaining of this article we’ll show you how it can be used to streamline small business’ productivity.

Extract Text from Scanned, Image PDFs

The first benefit of having an all-in-one PDF solution is the ability to extract text from scanned PDFs.

For example, if you only have a physical, paper copy of a contract you would like to use as an editable template, you can digitize it manually by retyping the content in any text processor. But, why bother and waste valuable time when you can make a PDF software with OCR (Optical Character Recognition) do the heavy lifting for you?

Simply scan the document you would like to use, save as PDF, open in Able2Extract and convert it to Microsoft Word or Open Office format. By doing so, you’ll get editable document in minutes.

Gather Valuable Data with PDF Forms

Getting regular feedback from partners and customers should be high on your priority list if you’re running a small business. The best way to do it efficiently is by using interactive PDF forms that can be sent, filled out, and submitted digitally.

With Able2Extract you can create your own PDF forms from scratch or even turn non-interactive forms into interactive and fillable by inserting text fields, radio buttons, check boxes, combo boxes, drop-down menus, and more.

This way you can collect data in a more organized and faster manner, and discover where room for improvement is when it comes to products or services that you offer.

Accurately Convert PDF to Excel Spreadsheet

If you have a financial report buried inside a PDF, you can copy-paste the content, but only if the document isn’t protected by the author. As you can imagine, it would take a lot of time to complete such a monotonous task.

That’s why you should seriously consider using one of the most prominent features of Able2Extract – PDF to Excel conversion. Automatic conversion to Excel is arguably one of the best you can get from any PDF software out there.

Furthermore, if you have a complex table with rows and columns that are not ideally defined, you can use custom conversion options to customize and preview output result before converting PDF to Excel.

On top of that, you can convert multiple documents and entire folders of PDFs in seconds by using Batch conversion feature.

Edit PDF Directly

PDFs are unfortunately non-editable by default. So, if you have a slightly outdated business presentation stored in a PDF file, you might think that you need to create a new one from scratch or at least convert it to PowerPoint for those quick edits.

But if you have Able2Extract, you can actually perform edits on PDF directly, without conversion to PowerPoint or any other editable format. Easily change the date, tailor blocks of text, add images, insert Bates numbering, and more.

Final Thoughts

As you can see, investing in an affordable, professional and full-featured PDF software can pay off quickly. Cut the printing and archiving costs, collaborate smoothly, make the most out of your data, and ultimately, save time on document management. Allocate you resources and time on activities that really matter.


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Author: Firdaus

I work as an IT consultant in the Toronto area and I love to write blogs about a variety of subjects. My passion for writing stems from the desire that everyone should have access to meaningful information. Whether it is a blog about society, culture, technology, or social media, I don’t want to miss the opportunity of sharing my thoughts with my friends and audience. Since I believe in mutual exchange of ideas, I am always on the lookout for a feedback on my writings.

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