4 tips on smart use of AV equipment in a conference room
It is common knowledge that when it comes to the important matters in a company that would need brainstorming, meetings are very important. That is where a conference room comes in. For a conference room to fulfil its duty of serving as a place where meetings, brainstorming and serious decision-making go on, it has to be equipped adequately. To do this, you first have to discern the activities that would be going on in the conference room.
As video conferencing with the use of AV equipment has been the rave now due to the constant development of technology, the conference room has gone beyond just a place where all parties sit to hold a meeting. It is now a place where one party can be reached and communicated to via this AV equipment and has such when designing it, this has to be put into consideration. These are four tips to follow so your conference rooms are smarter and easier to use.
1. Invest in an effective room management system
The amount of preparation you put into a meeting can affect the outcome of that meeting so preparing adequately can be said to be of great importance in this regard. An effective room management system would have you prepare for a meeting, and save a lot of time. You can rest assured that with this system in place, there would be nothing to worry about.
2. Put in place a meeting scheduling software
This is very important. In the case that there is a possibility of there being more than one meeting at a time within the same organization, it is important to plan ahead. With smart software like this, you can now schedule meetings in the appropriate rooms and stop conflicts. Technology really does make life easier.
3. Go wireless
Having to look around or walk through cables or adapters can be time consuming. To this effect, you should incorporate a wireless presentation solution in your conference rooms. It saves a whole lot of time and energy. Now, instead of attaching cables, all you would need to do is press a button! Life made easier!
4. Equip it with smart devices
Technology has made it possible to use AV equipment that would make the meeting process progress seamlessly. Some of this equipment includes Interactive displays (Smartboards, Projector screens, Annotation options, Visualizers etc., Sound systems (Microphones, Speakers, and Amplifiers).
It is important however to work with a budget when equipping your conference room with AV equipment and making it smarter and easier to use. You should write a checklist of the things that are very important. This way, you know what you want and stick within your budget. You can always buy more as time progresses.
Even with this smart equipment in place, the basics should not be disregarded. Your conference room would be much easier to use if it was aesthetically pleasing, simple and elegant. A conference room should not be painted with bold colours, it should be designed to be minimalistic in style and without clutter and in a professional manner. It should also be naturally lit or if not supplemented with the appropriate amount of artificial light.